Purchasing procedure for computer software, hardware and. All hardware purchases including tablets shall be made through lits. Hardware purchasing purchasing alert as of march 20, 2020, fsm it will be processing orders, but we are experiencing significant delays in the receipt of items from our vendors due to covid19. Procurement of computers, software and services the purpose of this policy is to provide a defined process for both the new and recurring procurement through purchase or lease of. The purpose of this policy is to provide a framework for the procurement of all it hardware, software, and. Our strategic partnership with the industries top hardware and software.
All departmental purchases must adhere to the guidelines set forth by the accounting office. Policy summary this policy addresses the installation and configuration of hardware and software in the department of scientific computing and privileged access to these systems. Software purchasing guidelines it procurement and licensing. All it and telecommunication products, software and services must be purchased through information services andor require cio approval. New contracts or licenses may be acquired if the software, hardware, or software. Per the universitys licensing agreement with microsoft, we have an unlimited site license for the following software. Procurement of computers, software and services the purpose of this policy is to provide a defined process for both the new and recurring procurement through purchase or lease of computer hardware, software and services using washington university funds or grant funds administered by washington university.
Investing in technology can be full of roadblocks that could hurt your operations or worse, the bottom line. For questions related to the hardware \ software acquisition policy, please contact the help desk at 84its. A department or individual must purchase computer hardware and software. Technology purchases policy information technology.
A universitywide policy is required in order to minimise the costs and risks inherent in purchasing and. Each request will be considered on a casebycase basis in conjunction with the software purchasing section of this policy. Purchasing hardware administrative services gateway. This policy applies to all equipment supported by dsc and purchased with university funds, be they contract and grant funds or state funds. This procedure is applicable to all institutional departments. Information technology procurement policy 3 roles and responsibilities all purchasers of computer hardware and software it is the responsibility of the users line manager to ensure that this policy is adhered to. Purchasing guidelines the following procedure relates to the purchasing of all it hardware and peripherals for the college in order to achieve the benefits. Hardware and software cannot be purchased without approval by its all requests for purchasing of equipment or software, whether as individual items or as part of a larger project, must be sent to the its service desk who will process the request as per the its process. Licensing and contract issues will be managed according to the existing university contract policy. It hardware, software and services are compatible with the universitys technology environment and that they meet um it security policies prior to purchase. This policy applies to the purchase of all it technology hardware. As used in this policy, external hardware also known as peripheral devices are considered hardware. Acquisition of computer hardware and software university. Technician contacts requestor and their supervisor for any necessary clarification and to determine product compatibility.
The purpose of the it procurement policy is to ensure that the procurement of information technology hardware, software and. Your business demands the best value for the best price, and the team at v1 ensures nothing less. Purchasing alert as of march 20, 2020, fsm it will be processing orders, but we are experiencing significant delays in the receipt of items from our vendors due to covid19. The policy also applies to computer purchases through the campus workstation program cwp. March 25, 2015 page 1 of 1 purpose the purpose of the it equipment purchasing policy is to provide costeffective standards for all end user computer hardware, software, mobile devices, printer consumables and other services for hofstra university. Apr 26, 2017 there are many similarities between purchasing software and hardwareevaluations, vetting vendors, conducting rfps, developing proofs of concept, and handling contract details. The right hardware and software configuration is critical for business. Technology purchasing instructional, communication. The purchase of information technology it goods hardware and software for international operations should conform to university purchasing policies, and procedures should describe. A strong hardware procurement policy will ensure that requirements are followed and that all purchases are subject to the same screening and approval processes. Information technology procurement policy purpose the purpose of. California state university, fresno association inc. The university at buffalo is best able to support your use of computers and other hardware in your role at the university if you follow ub standards and. Purchasing guidelines the following procedure relates to the purchasing of all it hardware and peripherals for the college in order to achieve the benefits outlined above and to ensure an effective and efficient centralised control over the purchase, delivery and installation of equipment.
Departments must purchase all desktop hardware in accordance with the universitys procurement policy, and information technology services its catalogue and procedures. The portions related to software will require further consideration as new software becomes available, and acquisitions not contemplated by these recommendations are proposed. Its will neither install nor support hardware or software that has not been approved in advance of purchase. All purchasing of college computer hardware devices shall be centralized with the information technology department to ensure that all equipment. Our strategic partnership with the industries top hardware and software manufacturers allow us to confidently deliver your solutions. Having a purchasing policy for it related hardware and software can be the proverbial can of worms that you may or may not wish to open.
Master of public policy mpp master of public affairs and politics mpap. Software purchasing policies the ilr school cornell. Information technology it supports university owned computer hardware, software and peripherals in ways that ensure convenient, reliable and secure. In most cases the ilrts department can purchase the software much more cheaply than if an individual department makes the purchase. The university at buffalo is best able to support your use of computers and other hardware in your role at the university if you follow ub standards and recommendations. Hardware and software installation policy department of. All hardware devices acquired for or on behalf of the college or developed by college employees or contract personnel on behalf of the college is and shall be deemed college property. Before purchasing any software beyond whats standard to nu computers, contact us to inquire about central licenses from which you might. Information technology purchasing policy technology. This document defines the process through which institutional hardware and software purchases are made.
Information technology it supports university owned computer hardware, software and peripherals in ways that ensure convenient, reliable and secure computing for the campus community. Hardwaresoftware purchasing best practices please read the information below and complete the hardwaresoftware purchase application all hardware or software to be used andor distributed to university owned devices for the purposes of administrating or educating the student population must be considered. Why a hardware and software procurement policy is important. This includes all software, hardware, devices, webbased or other mediabased technologies. Hardware is a comprehensive term for all of the physical parts of a computer, as distinguished from the data it contains or operates on, and the software that provides the.
The purpose of the it equipment purchasing policy is to abide by passhe. Jun 29, 2006 having a purchasing policy for it related hardware and software can be the proverbial can of worms that you may or may not wish to open. Information technology purchasing policy technology purchasing. All hardware and software will operate effectively in the university environment.
This procedure is to outline the steps to obtain all necessary approvals for purchasing computer hardware and software. Computer purchasing and deployment policy it services. The purpose of this policy is to ensure the safety and reliability of university systems and data. Ordering hardware and software correctly is more than just shopping for the best price. Software is not covered by this policy and funding its procurement remains the responsibility of departmental budget holders. Policy summary this policy addresses the installation and configuration of hardware and software in the department of scientific computing and privileged access to.
The purchase of information technology it goods hardware and software for international operations should conform to university purchasing policies, and procedures should describe how the operation meets requirements under. Employees needing computer hardware other than what is stated on the otis purchasing standards must request such hardware from the otis department. A hardwaresoftware purchase application must accompany software or hardware purchase requests as categorized below. What is it procurement process and how to manage it. In general, ilrts will install these packages at the clients request. This policy defines the process for acquiring such softwarehardware and seeks to prevent situations where departments or administrative units. The purpose of this policy is to provide a framework for the procurement of all it hardware, software, and any externally hosted systems or software for the university.
All departmental purchases must adhere to the guidelines set forth. Support for nonstandard hardware, software, or other equipment shall be assessed and agreed upon on a caseby case basis by lep management. Each request will be considered on a casebycase basis in conjunction with the softwarepurchasing section of this policy. Each request will be considered on a casebycase basis in conjunction with the educational or business need. Some of the software packages on this web site are available to the entire rutgers community and others are only available to students or staff. Hardware 5 purchasing 5 hardware standards 5 outside equipment 5 software 6 purchasing 6 licensing 6 software standards 6 software installation 6 acknowledgment of information.
Departments covered under the scope of this policy who receive it support from provost it may not procure their own it related hardware or software without either a the purchase being made directly through provost it, or b the quote or purchase being approved, in the form of a documented helpdesk ticket or email, via a staff member from. Hardware 5 purchasing 5 hardware standards 5 outside equipment 5 software 6 purchasing 6 licensing 6 software standards 6 software installation 6 acknowledgment of information security and hardware software policy 7. Information technology procurement policy 3 roles and responsibilities all purchasers of computer hardware and software it is the responsibility of the users line manager to ensure. The purpose of the it procurement policy is to ensure that the procurement of information technology hardware, software and services follow established.
Purpose information technology it is charged with supporting college owned computer hardware, software and peripherals in. In addition to hardware, operating system software, and telecommunications equipment and services information resources traditionally acquired in the marketplace organizations now turn to outside providers for many components of their application systems, application development and integration, and a broad variety of system management. This policy defines the process for acquiring such software hardware and seeks to prevent situations where departments or administrative units purchase systems or data services without involving purchasing, its and general counsel. Hardware software purchasing agent jobs, employment.
It procurement process is one of the key strategic business processes within every organization. The purpose of the it procurement policy is to ensure that the procurement of information technology hardware, software and services follow established university system of georgia board of regents policies and guidelines, that due diligence is performed to ensure compatibility with existing systems and policies, that appropriate plans are associated. The information technology it department facilitates all software purchases for mercer university faculty and staff. This procedure is to outline the steps to obtain all. Introduction the university has agreed standards in place for desktop software, operating systems, computer networks and computer hardware and peripherals. Support for nonstandard hardware, software, or other equipment shall be assessed and agreed upon on a case.
Software hardware policy introduction the presence of a standard policy regarding the use of software and hardware will. Before purchasing any software beyond whats standard to nu computers, contact us to inquire about central licenses from which you might be able to benefit. Initial the spaces provided below, sign and date the last page. All hardware or software to be used andor distributed to. It procurement is a series of activities and procedures referring to acquiring information technology. Again, see contract information under it procurement. Tech purchasing policy computer hardware, software, peripherals or any other equipment that is intended to connect to the campus wired or wireless network andor use any infrastructure. Procurement of computers, software and services resource. Often it procurement activities are combined into a single process. Hardware and software procurement policy institutional. Mar 15, 2017 information technology purchasing policy.
All such hardware devices must be used in compliance with applicable licenses, notices, contracts, and agreements. The policy was written by the local systems committee and endorsed by the. Purchasing services 101 procurement services building university park, pa 168021004 phone. Acknowledgment of softwarehardware policy this form is used to acknowledge receipt of and pledge compliance with the associations softwarehardware policy. Apply to purchasing agent, product analyst, computer technician and more. Procurement of computer hardware and software columbia. A strong, wellrounded policy will protect your organization by avoiding some risks and optimizing your business model. A computer in the context of this policy is defined to be a complete working computer system. Desktop hardware will be purchased as a complete unit. Hardware is a comprehensive term for all of the physical parts of a computer, as distinguished from the data it contains or operates on, and the software that provides the instructions for the hardware to accomplish tasks. The purpose of this policy is to ensure the safety and reliability of. The purpose of the it procurement policy is to ensure that the procurement of information technology hardware, software and services follow established university system of georgia board of regents policies and guidelines, that due diligence is performed to ensure compatibility with existing systems and policies, that appropriate plans are associated with technology acquisition and that the approval of the chief information officer is obtained prior to issuance of a purchase order.
There are many similarities between purchasing software and hardwareevaluations, vetting vendors, conducting rfps, developing proofs of concept, and. This comprehensive policy covers the essential aspects of the purchasing process. There is also a department that is involved in distributing software at rutgers and the web site for this department is software. Continue with the purchase following the university purchasing policy and. Document purchasing services for those areas supported by ahcis ensure ahc computer hardware and software standards and license agreements are followed. Jun 04, 2014 this includes all software, hardware, devices, webbased or other mediabased technologies. Departments covered under the scope of this policy who receive it support from provost it may not procure their own itrelated hardware or software without either a the purchase being.
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